Rounds does not collect your data. There is no account to create, no server to sign in to, and nothing is uploaded anywhere. Everything you enter stays in the app's private storage on your own phone. The developer cannot see it. Nobody else can see it.
Who is responsible
Rounds is an independent app published by Ashley Rorke.
Questions about this policy or about privacy in Rounds: roundsnursinghelp@gmail.com
What Rounds is
Rounds is a personal organization and reminder tool for nurses. It helps you keep track of your own shift — which tasks are due, when the next check is, what you've already done. It is not a medical device, not an electronic health record, and not clinical decision support. It does not tell anyone what care to provide, and it is not a substitute for your unit's charting system, policies, or your own clinical judgment.
What information Rounds stores
Everything below is stored only in the app's private storage area on your device. None of it is transmitted off the device by the app.
Information you enter
- Room labels for the assignments you are tracking (for example, "8" or "12B")
- An avatar you pick from a fixed set of illustrations
- Conditions you select for an assignment, chosen from the app's built-in list
- Tasks you add, including any task names you type yourself
- Timeline notes you type (for example, "MD at bedside")
- Customizations you make to your unit's task setup, including task names and checklist items you write yourself
Information the app generates as you use it
- Task schedules, due times, completion times, and shift history
- Which unit you last selected, filters you last used, and similar preferences
- If you turn on the app lock: a randomly generated salt and a salted SHA-256 hash of your PIN. Your actual PIN is never stored.
What Rounds never asks for and never stores
- Patient names, medical record numbers, dates of birth, or any other patient identifier. Rounds is designed around room labels precisely so that it does not hold patient-identifying information.
- Your name, email address, phone number, or any account credentials
- Your location
- Your contacts, photos, calendar, microphone, or camera
- Any advertising or device identifier
A note about free-text fields
Some fields in Rounds let you type whatever you want — task names, checklist items, and timeline notes in particular. The app does not inspect or restrict what you type. Please do not enter patient names or other identifying details in these fields. Rounds is built to work well without them, and your workplace's policies on protected health information apply to anything you type into any app, including this one.
Copying your shift summary
Rounds has one feature that moves information out of the app: on the timeline screen you can copy a shift summary to your phone's clipboard. The summary includes your room labels and the timeline notes you wrote. Nothing is sent anywhere — the text goes to your clipboard, and what happens next is entirely up to you.
Be deliberate with it. Once text is on your clipboard you can paste it into any other app on your phone, including ones that do sync to the cloud. If you use this feature, paste it where your workplace's policies say that information belongs.
Information Rounds does not collect
Rounds contains no analytics, no crash reporting, no advertising, no tracking pixels, and no third-party software development kits that collect data. There is no usage telemetry of any kind. The developer receives no information about whether or how you use the app.
Rounds does not connect to the internet
The Android release build of Rounds does not request the INTERNET permission. Without that permission, Android will not allow the app to make network connections at all. This is a technical guarantee enforced by the operating system, not just a promise. The iOS build likewise makes no network requests.
Permissions Rounds uses, and why
| Permission | Platform | Why Rounds needs it |
|---|---|---|
| Notifications | Android, iOS | To deliver the reminders you schedule. Reminders are created and delivered entirely on your device. |
| Exact alarms | Android | Timed nursing tasks depend on reminders firing at the right minute. Inexact alarms can be delayed by the system, which would make a q30 check unreliable. |
| Run at startup | Android | So your scheduled reminders survive a phone restart instead of silently disappearing. |
| Biometrics / Face ID | Android, iOS | Optional. If you turn on the app lock, this lets you unlock with your fingerprint or face instead of typing your PIN. |
None of these permissions give Rounds access to your personal information.
The app lock
Turning on the app lock is optional. If you set a PIN, Rounds generates a random salt, combines it with your PIN, hashes the result with SHA-256, and stores only the salt and the hash. The PIN itself is never written to storage and cannot be recovered from what is stored.
If you enable biometric unlock, the fingerprint or face check is performed entirely by your phone's operating system. Rounds only receives a yes-or-no answer. It never receives, sees, or stores your biometric data.
The app lock is a convenience feature for keeping a coworker or a stranger from opening the app on your unlocked phone. It is not full-disk encryption and it does not protect your data from someone with physical and technical access to your device. Use your phone's own screen lock and device encryption as your primary protection.
Device backups
This is the one place where information stored by Rounds can leave your phone, and it is worth understanding clearly.
Android and iOS both back up app data automatically unless you turn that off. If you have Google backup or iCloud backup enabled, your phone's operating system may include Rounds' stored data in those backups, exactly as it does for your other apps. Rounds itself is not doing this and cannot see or control it — it is a function of your phone.
Those backups are governed by Google's and Apple's privacy policies, not this one. The developer of Rounds has no access to them and cannot retrieve, read, or delete anything in them.
Rounds deliberately leaves this behavior alone rather than blocking it, because backup is usually what you want: it means that when you replace your phone, the unit setup you spent time customizing comes with you instead of being rebuilt from scratch. The tradeoff is that a copy of Rounds' stored data — your room labels, your notes, your unit setup, and your app-lock PIN hash — can sit in your own Google or Apple account.
If you would rather that never happen, you can turn backup off for Rounds specifically in your phone's system settings — on Android under Settings → Google → Backup, and on iOS under Settings → your name → iCloud → Manage Storage → Backups. Rounds works exactly the same either way.
Deleting your data
You are always in control:
- Discharge an assignment to remove that assignment along with its tasks, conditions, timeline events, and scheduled reminders.
- Clear the shift in Settings to discharge several assignments at once. You choose which ones. This clears assignments and everything attached to them; it does not reset your unit setup, your app settings, or your PIN.
- Uninstall Rounds to delete everything the app has stored on your device, including your unit setup and settings.
Because nothing is stored anywhere but your device, uninstalling the app is a complete deletion. There is no server-side copy for the developer to delete, and therefore no data deletion request to submit. If you have device backups turned on, see the section above — a backup made before you uninstalled may still exist in your Google or Apple account, and you would clear that through your phone's settings rather than through Rounds.
Your rights
Privacy laws such as the GDPR and the CCPA give people rights to access, correct, export, and delete personal information that a company holds about them. The developer of Rounds holds no personal information about you at all, so there is nothing to access, correct, export, or delete on the developer's side. All of your data is already in your possession, on your own device, and you can delete it yourself at any time.
Rounds does not sell or share personal information, because it does not collect any.
HIPAA
Rounds is a personal tool for the individual nurse using it. The developer is not a covered entity or a business associate, and Rounds is not a HIPAA-compliant system of record. It is not intended to store protected health information, and the design deliberately avoids patient identifiers. If your employer has a policy about using personal apps at work, follow that policy. Do not use Rounds as a substitute for your organization's approved documentation systems.
Children
Rounds is intended for working nurses and is not directed to children. The developer does not knowingly collect information from anyone, including children under 13.
Changes to this policy
If this policy changes, the updated version will be posted at this same address with a new effective date. Because Rounds collects nothing, any change is likely to be a clarification rather than a change in practice. Material changes will also be noted in the app's release notes.
Contact
Ashley Rorke
roundsnursinghelp@gmail.com